Consolidating Safety, Compliance, and Operations Software Across Industries with Worksmatic
Optimising Construction Operations:
The Worksmatic Journey
Transforming Construction and Health & Safety Management
As a construction or health and safety professional, imagine working on multiple projects across various construction sites, juggling hundreds of tasks, and overseeing a team of employees. Deadlines are looming, paperwork is piling up, and you can't seem to find that crucial safety document. Sound familiar?
Having been in the construction industry for 17 years within a large groundworks and civils outfit in the South West of the UK, our team has seen it all. Operating across multiple sites with hundreds of projects running simultaneously and over 500 employees in various roles and responsibilities, we often relied on paper-based systems and our old friends MS Word and Excel. Even today, we wonder how we managed to fulfill important processes such as health and safety management, people management, and ensuring our assets and site operations were all in sync.
Overcoming Operational Challenges
How did we ensure efficiency in creating RAMS, POWRA/Daily briefs, and managing the dreaded 'clock in clock out' for time and attendance—was this big brother? How did we manage time and attendance to payroll, accident investigation, risk assessments, asset management, site inspections...the list goes on and on.
Let’s be honest, using multiple, disconnected software systems to manage the complexities of a large construction business was a challenge. Ensuring compliance and business continuity while making the company as efficient and hassle-free as possible was critical for legal, shareholder, stakeholder, and auditor expectations.
There had to be a better way!
The Vision for a Streamlined Solution
Recognizing the pressing need to improve the business, we set out to create a streamlined and hassle-free approach to managing operations, health and safety, and our growing team of direct employees and subcontractors. Our vision was to consolidate all the paper, spreadsheets, Word documents, and countless files of paper-based compliance evidence and auditing spanning 17 years of operations. We wanted to ensure that everyone on the team had the tools they needed to perform to the highest standards.
The goal was not only to provide the various roles, departments, and responsibilities with the insights and permissions they needed but also to allow them to focus on their core tasks without being overwhelmed by irrelevant operations and administrative tasks.
Introducing Worksmatic
To address these challenges, we developed Worksmatic, a comprehensive management software solution designed to adapt to the ever-changing landscape of running a compliant and profitable construction business. Here’s how Worksmatic can help you:
Key Features of Worksmatic
To give you a glimpse of what Worksmatic can offer, here are some of the features we tirelessly implemented to enhance our performance in a digital environment:
- Record Staff Hours Effectively: Backed with geodata, timestamps, and photos.
- Smart Compliance Integrations: Sign in/out and build attendance registers.
- Simplify Payroll Exports: Electronic time management for accurate payroll processing.
- Holiday/Leave Requests: Multi-level authorization for efficient leave management.
- Real-Time Overview: Live view of all employees, subcontractors, and visitors on any project.
- Accident Reporting: Raise accident or near miss reports and follow-up actions.
- HR and Training Management: Complete due diligence of employee competence evidence, build training matrix/database, and plan employee professional development.
- Health & Safety Training Videos: Access a library of videos from qualified industry specialists.
- Company Policies Database: Design and store company policies, including health and safety, quality, environmental, and HR policies.
- POWRA/Daily Briefs: Simplified Point of Work Risk Assessments (POWRA) and daily briefs for field teams.
- Site Inspection and Audit: Create and complete inspections and audits with multimedia attachments.
- SMART Site Compliance: Customizable automated monitoring of key metrics in real-time.
- Asset Management: Single point management of assets, plant, tools, and PPE. Allocate assets between sites or individuals and store certificates.
- SSW and RAMS: Build a standard operating procedure and risk assessment database, generate Safe Systems of Work (SSW), and manage risk assessments.
The Transformation
With Worksmatic, we transformed our operations from a complex web of disconnected systems into a streamlined, integrated solution that enhances efficiency and compliance across the board. Join us in embracing digital transformation and discover how Worksmatic can revolutionize your business operations.
Building Worksmatic required a meticulous approach. We had to examine every aspect of our operations, identifying pain points and inefficiencies. By creating a system from the ground up, we were able to connect operations with smart functionality, enabling the efficiencies we envisioned.
Don't let outdated systems hold your construction business back. Take control and revolutionize your operations with Worksmatic. Schedule a free demo today and see how Worksmatic can transform your business!
Ready to transform your construction operations? Contact us today to schedule your free demo and learn how Worksmatic can help you streamline processes, enhance compliance, and boost efficiency.
